The Clayton Farmer’s Market (Market) is managed by the Market Master who has authority over all Market operations.

The Market Master is the sole decision maker for all booth placements at all times.

Market Master has the discretion to limit the number of vendors for each category.

The Market Master reserves the right to allow or disallow all items and vendors of any category at his/her discretion.

No guarantee of exclusivity of products is made or implied.

Market Master will not approve any new vendor on Saturday. Review of all items to be sold or verification of vendor’s farm will be by appointment only with the Market Master on Wednesday-Friday during regular office hours 8:00 a.m. to 4:00 p.m.

The Market does not discriminate in public accommodations, housing or employment on the basis of race, sex, religion, national origin, age, color, disability or sexual orientation.

Vendor’s signature on the Vendor Information Form and Application verifies that the vendor has carefully read, understands, and agrees to all provisions of the contract.

Application Requirements:
Some individual categories have additional license required such as egg licenses for egg vendors. All vendors at the Market must provide the following:
• Completed Vendor Information Form and Application (This form can be obtained from the Market Master and must be filled out on or before the first day of selling. A booth will not be assigned before the completion of this form.).
• Missouri Retail Sales Tax License.
• Proof of Vehicle Liability Insurance.
• Each vendor is required to have and maintain liability insurance to operate a vehicle within the Market.
• General Product Liability Insurance.

Form of Payment:
• Payment of all booth fees is to be paid by check or money order to “The Clayton Farmer’s Market".
• Any Vendor writing a bad check will be charged $25 per check and no future checks will be accepted.
• Bad check fees must be paid in full prior to renting future space.
• Two pieces of identification are required.
• The Market Master will collect all stall fees.

Loading and Unloading of Vehicles:
• DO NOT DRIVE UNLOAD INSIDE THE MARKET UNTIL A BOOTH IS ASSIGNED TO YOU.
• The vendor is allowed to unload inside the Market, then immediately upon unloading move his/her vehicle to the west Brown Shoe parking lot for the remainder of the day.
• At no time should vehicles be parked in the fire lane, on the curb, brick area, block any drive lane, entrance or exit to the Market. Parking in these areas will result in the vendor receiving a probationary warning and/or suspension.
• Vehicles will be towed at the discretion of the Market Master at the vendor’s expense.
• Vehicles longer than twenty-two feet from bumper to bumper will not be permitted in The Market.

Market Area Traffic and Pick-up:
• All vendors must be checked-in no later than 7:30 a.m. on Saturday. No vehicle will be allowed to drive in the Market area between 8:00 a.m. and 12:30 p.m.

Vendor Set-up:
• THE MARKET WILL PROVIDE ONE 10’x10’ POP-UP TENT, ONE 8’ TABLE AND ONE TABLECLOTH PER BOOTH.
• It is the responsibility of the vendor to provide any/all chairs, change, cash registers or cash boxes, signage, extension cords and covering, tape, decoration, display equipment and proper City, County, State, and Federal Licenses necessary to do business.
• A vendor is required to keep all vehicles, contents, products and by-products in the boundaries of his/her assigned stall at all times, no matter how many empty booths are located throughout the Market.
• Nothing can encroach upon aisle space, common areas, fire lanes, or neighboring spaces.
• Any exception to this policy will be at the discretion of the Market Master.
• A vendor is to keep all spare stock, packing materials, cardboard boxes, and bags in an orderly fashion at all times.
• A vendor must display all produce or other food related products on safe well-constructed, well-maintained and clean table(s).
• Produce or other food related items must be displayed or stored at least 6” above the ground.
• Waste water is to be poured down the exterior drain at Straub's, across the street.

General Market Rules:
• The playing of loud music in vendor stalls is prohibited.
• No pets are allowed in any vendor stall(s) with the exception of guide dogs.
• It is the responsibility of the vendor to warrant, refund or exchange merchandise that is deemed unsatisfactory. For each complaint, a warning will be issued to the offending vendor and upon the issuance of third warning, selling privileges will be canceled.
• The use of any spark, flame or fire-producing device is prohibited in The Market without The Market Master’s written permission. In some cases a working fire extinguisher and County Fire Permit will be required.
• The storage, sale, creation or production of volatile or flammable materials or hazardous waste is strictly prohibited.
• Vendors shall not allow seepage and leakage of water or fluids from their stands into the aisles, other vendor’s stalls, or common areas.
• No vendor shall use false pack. As used herein, “false pack” means the topping or facing of containers with the best products exposed and poor products concealed underneath.
• All signs and price tags must be legible.
• No buyer or seller at The Market shall enter into any price agreement or join any organization for the purpose of raising, lowering, or fixing abnormal or artificial prices of products at The Market, or for the purpose of keeping products at The Market, or for the purpose of keeping products off The Market, and no person (including Market Master) shall assist others in any way to accomplish this purpose.
• The City of Clayton, The Market, Wm. A. Straub, Inc and its employees, agents or officials are hereby released from any responsibility or liability for loss or damage of merchandise while it is being stored in this location.

Tear Down and Clean Up:
• LEAVE YOUR AREA AS YOU FOUND IT: EMPTY, PICKED UP and CLEAN
• Any and all of vendor’s merchandise, valuables, vehicles, trailers, tables, chairs, equipment, signage, decoration, display equipment and trash must be removed by the designated closing time for that particular Market day.
• Any items not removed by designated closing time will become the property of the Market.
• A cleanup fee of $50.00 per occurrence will be charged to the vendor, to be paid prior to vendor renting future space.
• All trashcans and rolling trash carts are to be used by customers only. Any vendor found using trash facilities for customers will be charged a $25.00 fee for each occurrence to be paid prior to vendor renting future space.

Probation:
• Probation is a disciplinary action elected by management as an alternative, or as a prior measure, to a vendor’s suspension or expulsion from selling privileges at The Market.
• A vendor who has been suspended or expelled may not return to the Market during the period of his/her suspension or expulsion as an employee or associate of another vendor.
• The condition of the probation, including terms, how many stalls a vendor can have and their location, whether the vendor can remain an annual reservation holder, length of probation and reason are subject to the discretion of the Market Master and the individual situation of the vendor.
• Probation is ended either 1) upon violation of probation terms, in which case the vendor is expelled from the Market and/or has his/her selling privileges revoked, or 2) the length of the probation period has been reached without violation of the terms of the probation. On the later occasion, management reserves the right to continue probation under the same or revised terms.

Suspension/Expulsion:
• Suspension or expulsion from The Market is at the sole discretion of the Market Master.
• No vendor shall do any act or use any language to insult The Market staff, another vendor or shopper, or to intimidate a shopper into purchasing the product being sold. If this occurs, vendor will be subject to ejection from The Market, with probation or suspension consequences.

Appeal:
The decisions of the Market Master, regarding all operations of The Market, including probation, suspension and expulsion of vendors, are final. There is no appeal process of the decisions of the Market Master.

VENDOR BOOTH RENTAL PROCEDURES
• A vendor is anyone renting booth space on a market day.
• No vendor shall have the right to assign, sublet or sell his or her reserved booth to another person or firm under any circumstances.

SAINT LOUIS COUNTY HEALTH DEPARTMENT
Food Sales at Farmers Markets
The Missouri Health Department regulates retail sales of food products. The objective is to assure that all foods offered for sale are safe and wholesome. Consumer advisories may be needed and can be requested for the preparation of food to order. A complete copy of these regulations is available via the St Louis county website, www.stlouisco.com.

Saint Louis County Food Code restricts the sampling or selling of potentially hazardous foods (PHF’s) to protect the public from food borne disease. Potentially hazardous foods are foods that consist in whole or in part of milk or milk products, eggs, meat, poultry or fish. Examples would include cream or meringue pies, hamburgers, hot dogs, burritos, egg rolls, jerky, summer sausage and similar products.

Only vendors that have valid Health Department permits and are in compliance with all applicable regulations may sell or sample the foods listed above; including the presence of a seasonal pushcart permit for sales at the market.
• Sales of packaged frozen meats are allowed if from an inspected source, labeled properly and maintained frozen.
• Eggs may be sold if maintained at 41 degrees F. Egg producers must obtain an egg license from the Missouri Department of Agriculture at (573) 751-2495. Only eggs of the quality standard designated Grade “AA”, Grade “A” or Grade “B” shall be sold to any consumer by any person. “No Fertile Eggs”
• The sale of un-pasteurized milk or milk products is not allowed unless it is compliant with the Missouri regulations for unpasterized, aged cheese.

Guidelines for vendor sales of processed non-potentially hazardous foods and baked goods
• All packaged products must be from an approved source. An “approved source” is any place, which has been inspected and approved by the regulatory authority with current documentation from the authority of compliance.
• Packaged products must be labeled with the common name of the product, and the name and address of the producer, and a list of the ingredients in order of predominance.
• Cookies, breads, cakes, cinnamon rolls and fruit pies must be prepared and packaged in an inspected facility, no baked goods can be prepared at home.
  • Home canned products must be from an approved source or an inspected facility.
  • Homegrown produce may be sold, provided any pesticide use complies with label directions.
  • Sales of uncut fresh fruits and vegetables do not require a Health Permit.
  • All foods while on sale or display are required to be effectively protected from contamination.

Sampling
Preparation and distribution of food samples from agricultural products is allowed provided that the following sanitary conditions exist:
• Samples shall be kept in approved, clean covered containers.
• All food samples shall be dispensed by the producer in a sanitary manner.
• No bare hand contact with ready to eat food.
• Food intended for sampling shall be washed of any soil or other material by potable water in order that it is wholesome and safe for consumption.
• Immediate access to hand washing facilities is required and must be provided by vendors, along with any and all dish washing facilities.
• Potentially hazardous food samples shall be maintained at or below 41°F if cold and above 135oF if cooked. All other food samples shall be disposed of within two hours after cutting.
• Utensils and cutting surfaces shall be smooth, non-absorbent, and easily cleanable or disposable.

Bulk Foods
Foods sold in bulk, like coffee beans, dried beans, lentils, granola, whole grains, dried fruit, pasta, etc., may be sold in bulk without a health permit if immediate access to hand washing is available; if foods are self-serve, utensils must be available for public use. Only prepackage non potentially hazardous foods do not require a food establishment permit. If products are sold from bulk where people would scoop out their products a permit is required.

Food Handler's Card
Vendors preparing food, cutting food or selling unwrapped foods, will need to obtain a food protection manager certification from an approved program. This card is needed whether or not the vendor needs a Health Permit for their booth.
All vendors must use safe food handling practices. If at any time, the St. Louis County Health Department determines that a vendor is not handling food in a safe and sanitary way, the Health Department may cease operations of the vendor, regardless of whether or not the vendor has a Health Permit. Please contact the St. Louis County Health Department Food and Environmental Division for information on obtaining permits.

CATEGORY 1: FARMERS 100% GROWER
Farmer 100% Grower (Includes Greenhouses)

A vendor in the farmer 100% grower category is described as someone who is responsible for both planting and harvesting the produce regardless whether or not they own the property. The grower is responsible for the produce from the “seed to the table.” The agricultural product is to be grown on family held land. “Family-held land may be interpreted as land which is owned, rented, leased or share cropped by a member of the stall holder’s immediate family, including parents, children or siblings.” Market management reserves the right to conduct on-site inspections of vendor’s property which must be located within a 500 mile radius of The Market.
No supplemented produce will be allowed, you can only sell what comes from your farm.

Produce offered for sale in any Farmer Category must be free from all harmful pesticide residue and any applications must have been made according to manufacturer’s directions. All food items must be free from insects and spoilage. It is the vendor’s responsibility to know and to be in compliance with St. Louis County Health Department and Missouri Department of Agriculture Weights and Measures requirements on all items that the vendor is selling at The Market.

Products allowed but not limited to:
• Vegetables and fruits
• Flowers fresh and dried from your fresh flowers
• Herbs fresh and dried
• Eggs must be kept in a cooler at 41 degrees or below. Vendor must have a current egg license on file.
• Honey, grains and nuts.
• Birdseed you grow including sunflower seeds
• Meat from livestock you raise. Must be processed by a USDA processor or a state inspected processor and must display proof of USDA or State inspection product label. The sale of meat processed at a Custom Facility is prohibited. All items must be kept at an appropriate temperature. Vendor must comply with all St. Louis County Health Department regulations and Department of Agriculture Weights and Measures regulations.
• Bedding plants, house plants, seedlings and saplings that you grow.
• Ornamentals, such as gourds, ornamental corn, dried grasses and mini pumpkins.

Market Master must approve all handcrafted items prior to sale at The Market.

Morel Mushrooms
The sale of Morels will only be allowed during the months of May and June by contracted vendors. All vendors in this category must have a letter from a mycology expert stating that the vendor is qualified to safely identify edible species of wild mushrooms. All vendors must have a sign posted, in plain sight, stating that mushrooms have been inspected.

Farmer Homemade Baked Goods/Packaged Food
Vendors selling products prepared at home is prohibited. Food products must be manufactured and packaged prior to Market Day. Food products must be manufactured completely by the vendor. All prepared foods must be prepared, packaged, labeled with ingredients and stored in a health department inspected and approved facility, also called a state inspected kitchen. The Clayton management office must have a copy of the vendor’s most recent health inspection and a copy of the license prior to receiving a stall.
All products must meet Health Department regulations and the Missouri Department of Weights and Measures regulations. It is the vendor’s responsibility to know and be in compliance with Health Department regulations on all items which are sold at The Clayton Farmer’s Market.
Products Allowed: Baked Goods
• Jams and jellies – water processed only, no paraffin-topped are the only products that can be prepared at home and must include a label with name, name of producer, and address. Placard must state that product has not been inspected and must be kept refridgerated after opening.
• Salsa - As long as it complies with the correct pH regulations.
• Wine Vinegars
• Dry mixes and Bulk spices
• Relishes – water processed only, no paraffin-topped are the only products that can be prepared at home and must include a label with name, name of producer, and address. Must comply with the correct pH regulations. Placard must state that product has not been inspected and must be kept refridgerated after opening.
• Meat processed in a USDA or state inspected facility.

Required label information on ready to eat products:
• Common/usual name of product.
• Name and address of the manufacturer.
• Net contents of package.
• Individually wrapped.
• List of all ingredients.

General Liability Insurance
Proof of General Liability Insurance of at least $1,000,000.00 is required. You must include the following entities as “additional insured” to your general policy coverage to do business on Clayton property.
1. Wm. A.. Straub, Inc. dba Straub’s, 8282 Forsyth, St. Louis, MO 63105
2. The Clayton Farmer’s Market

CATEGORY 2: ARTIST/CRAFTER
Artist/Crafter Must Be the Seller. Market Master must approve all items prior to sale, no exceptions. Artist/ Crafter must demonstrate the making of all items to be approved for sale either at the Market office or the Market Master can schedule a workshop visit. All merchandise displayed and sold must be in good taste and appropriate for an open-air community market. To be approved to sell in the Artist/Crafter category, the vendor must first meet the following qualifications:
• Artist/Crafter must be the approved vendor and present on Market days as the seller.
• The handcrafted component must dominate the commercial component. The commercial component must be transformed in a way that makes the work original and unique.
• Handmade clothing must list fabric content and care instructions.
• Handmade jewelry must list all metals used in the creation of the product.

Items not allowed for sale in this category:
• Anything you did not make or alter yourself.
• Anything you are selling on consignment or have purchased wholesale.
• Anything commercially produced, assembled from commercial parts, plans and kits.

CATEGORY 3: ENTERTAINMENT
The Entertainment category includes magicians, clowns, musicians, mimes, children storytellers, stilt walkers, jugglers and vendors making balloon animals, dancers and theater performers. Entertainment must be appropriate for a family oriented open-air market. Speakers or any other amplification equipment for entertainers are not permitted inside the Market square without written permission from the Market Master.
Each entertainer must submit a completed Vendor Application Form and auditions are required before an entertainer will be allowed to perform on Market property.

Daily space fees
1. Approved entertainers may work for tips only, with no space charge.
2. Approved entertainer promoting the sale of their CDs, must follow all requirements listed under Category 2: Artist/Crafter.

CATEGORY 4: MISCELLANEOUS
Not-For-Profit
A Not-For-Profit organization may lease space on an “as available” basis only, at a charge of $10 per space, per day. These spaces are to be used for the purpose of promoting awareness of the organizations objectives. It may be necessary for the organization to provide informational literature or proof of its not-for-profit status to determine appropriate placement for the day. Every organization must check-in with the Market Master. An organization not receiving permission prior to set-up will be asked to leave The Market. No soliciting, receiving of donations or selling of materials is allowed in this category.
Not-For-Profit organizations requesting to sell handcrafted items made by the group, homemade baked goods or packaged foods must comply with all outlined requirements and applications for the appropriate category and are subject to the fees associated with that particular category.
To distribute literature, register individuals, or take a survey, vendor must have permission from The Market Master prior to set-up. Any group or individual engaged in this type of activity without prior approval will be asked to leave The Market immediately. No soliciting, receiving of donations or selling of materials is allowed in this category.
No political or religious groups, or groups with political or religious affiliations will be permitted to have a space on the market.

Please make checks payable to The Clayton Farmer’s Market. The Market will not issue refunds.
Vendor’s signature on this document verifies that the vendor has carefully read, understands, and agrees to all provisions in the 2007 Vendor Handbook.

Signature: ________________________________________ Date: _____________________